Summer Programme Coordinator

TEMPORARY ROLE

Support the logistical coordination, promotion and sign up of trips and activities offered as part of the Family Summer Programme.

£13 p/h/ 3 days per week (ideally Monday, Wednesday, Friday)
Start date: 26th July
End date: 3rd September

Summer Programme Coordination 

  • Liaising with partners to coordinate and ensure for smooth running of trips 
  • Overseeing trip/ activity sign up process with the use of central family programme phone via text and WhatsApp 
  • Liaise with families to monitor trip sign ups/ cancellations and ensure trips are full/ families have all relevant information 
  • Use our database to ensure registers are created and attendances are logged 
  • Prepare “trip packs” for trip leaders including Oyster cards, lanyards, petty cash, route maps, registers 
  • Work with wider team to ensure risk assessments and all relevant paperwork is completed  
  • Share relevant opportunities with clients and families via WhatsApp and via Tutors/ IAG Advisors. 

General 

  • Encourage and maintain links between staff and volunteers and partners, keeping a good flow of information and communication 
  • Maintain a general working knowledge of the activities of the organisation 
  • Maintain professional and technical knowledge by attending training sessions as agreed with the line manager 
  • Be open and responsive, working in a collaborative way with other staff members to create and implement the systems, policies and procedures outlined above and develop the organization 
  • Work within Nova’s Equality and Diversity Policy through personal example, open commitment and clear action, ensuring fair treatment in employment, service delivery and external communications 
  • Adhere to Nova’s policies and procedures on confidentiality and the management and sharing of information and to work at all times within the established policies and practices of Nova.  
  • Ensure the maintenance of a safe working environment 
  • Troubleshooting 
  • Undertake any other duties as may from time to time be required  

Person specification:  skills, knowledge and experience

Essential   

  • 2+ years’ experience of project coordination experience 
  • Excellent organisational and project management skills with the ability to plan and manage multiple projects and deadlines   
  • Experience of using CRM platforms  
  • Competent/advanced user of Microsoft Office (Word, Excel, PowerPoint, Outlook)   
  • A quick learner of new software and skills  

  

Desirable   

  • Knowledge and experience of the charity sector   
  • Knowledge and experience of working in the local area 
  • Experience of working with Salesforce  
  • A criminal record check is not currently required for this role.  
  • Personal qualities and other requirements are:   
  • Commitment to our vision, mission and values.  
  • Commitment to health and safety, data protection, equality and diversity and safeguarding compliance and best practice   
  • It is essential you have to have the right to work in the UK at the time of application.  

Role location: Office based in Ladbroke Grove 

Deadline: Midday, Friday 16th July 

Application Process: If this is you, please send your CV and cover letter to aimee.ling@novanew.org.uk. Applications without a tailored cover letter will not be considered. This is a rolling process and we will close the vacancy as soon as we fill the role.